Congratulations on Completing the Adobe Youth Voices Online Course for Educators!

Now that you are finished, we hope you feel more prepared to help your students to create their own Adobe Youth Voices Media Project. AYV projects may take the form of videos, photo galleries, print publications, or any other digital media form through which your students choose to share their message.

Managing Adobe Youth Voices Media Projects & Preparing Work for Exhibition and Distribution

Below are the next steps to help you plan your AYV activities over the next few months and prepare youth media for submission to Adobe. Please keep in mind that all AYV student media in iEARN is due no later than June 30, 2012 (some countries have earlier deadlines, so check with your AYV/iEARN Coordinator to confirm the date by which you must send them completed AYV student media).

AYV projects may take the form of videos, photo galleries, print publications, or any other digital media form through which your students choose to share their message. Below are steps to help you prepare your AYV youth media for submission to Adobe. Please keep in mind that all AYV student media in iEARN is due no later than June 30, 2012 (some countries have earlier deadlines, so check with your AYV/iEARN Coordinator to confirm the date by which you must send them completed AYV student media).

We are also planning to host the 3rd Annual iEARN Adobe Youth Voices Media Festival in June 2012 - stay tuned for how you and your students can participate in showcasing your work!

Step One: Facilitate Completion of Your Students' AYV Projects!

• Schedule a rough cut review at least 1-2 weeks (ideally 1 month or more) before the deadline so that you have time to go through your projects to check for spelling etc.

• Review the Copyright How To Sheet, created by Arts Engine, to make sure that AYV will be able to distribute your students' work. Involve your students in the review process by giving them the checklist as well.

• Double check your students work, to make sure that it is ready!

• Credit the youth artists, all partner organizations, and include the Adobe Youth Voices logo [AYV logo (large) or AYV logo (small) see logo usage guidelines ] at the end of the piece. You can also include the iEARN logo.

Step Two: Tell us all about what you are submitting.

The AYV team is creating a digital archive of student work so that they can easily distribute work. They will need all of the correct information about each project in order to distribute projects.

• Fill out the Media Submission: Organization Information Form (one per school/organization)
• Fill out the Media Submission: Individual Project Information Form (one per project submission). The Individual Project Information Form includes an "Artist Statement." If your youth can create this statement, great! Otherwise, you can write this statement. The Artist statement briefly describes what the media piece is about. For example: "In Recipe for Beauty, elementary school youth make a statement about what really makes a person beautiful, on the inside and out."
• Save project forms on your final DVD in a folder labeled by project name. Example:

Recipe_for_Beauty (Folder) > Recipe_for_Beauty.mov and Recipe_for_Beauty.pdf

Step Three: Gather all your paperwork.

• Submit all NELA's (Nonexclusive License Agreement) and model releases associated with each project along with the corresponding DVD (s). These can be paper files, all attached by a rubber band, folder, or envelope. Educators can use this sample template cover letter that explains what the license agreement is - it can be used to accompany the license agreement when presented to guardians/parents.
• If you have additional NELA's and model releases for participants in the Adobe Youth Voices program who did NOT complete a project but participated in the program, please provide your coordinator and mentor with these as well.

Step Four: Compress Projects for the Web!

• In advance of your project deadline you will want to compress student projects so that you can upload them to the iEARN gallery on the AYV Website, and share your student work (both works-in-progress and completed work) with sites from all over the world. Sharing works-in-progress online is a great way to get feedback from others in the AYV community, before submitting final work.

Step Five: Prepare your media files and save to DVD

• Each video project that you submit should be a data file.
• DO NOT SEND US AN AUTHORED DVD. DON'T USE IDVD or other DVD authoring software. The two formats that can be submitted are .mov (Quiktime) and .mp4 files. Please use the settings below when outputting your project.
• For print and design files, save an original source file (InDesign, Photoshop, Illustrator) , and a jpeg or .pdf, all organized in one project folder. For websites, email us the URL.
• You can save multiple projects on one DVD, but please be sure to organize your projects by folders.
• Label the DVD with your school name, your name, and your email
• Hand in the DVD and forms to your Adobe Youth Voices Media Mentor or Coordinator.

Video Settings

Format: QuickTime (.mov)
Video Codec: H264
Quality: 100
Size: 720x480 pixels
Frame Rate: 29.97 frames per second
Field Order: None (Progressive)
Bitrate Settings: Maximum
Audio Settings

Audio Codec: AAC
Output Channels: Stereo
Frequency: 48kHz

Step Six: Send Your Work To AYV!

Educators should mail their final student work to their iEARN/AYV Country Coordinator. iEARN/AYV Country Coordinators will collect all AYV media and mail DVDs to:

Lisa Jobson
iEARN-USA
475 Riverside Drive, Suite 450
NYC, NY 10115
Phone: 212-870-2693
Email: ljobson@us.iearn.org

GREAT! Once you are done submitting your work to AYV, how are you going to distribute your students' work?

Step Seven: Screen Locally and Consider Creating A DVD for Your Students!

• If possible, create additional DVDs so that your students can each own a copy of their work.

• Host a local screening of student work in your school and/or community!

• Distribute your work!

Step Eight: Archive Media!

• You'll want to keep any and all your files used in creating your project, with the prospect of having to adjust or replace a piece of your media for final consideration of exhibition. To do this, save EVERYTHING!

• Depending on what equipment is made available, you have a few options:

o Burn all uncompressed files and associated media onto blank DVDs

o If possible, archive all files to an EXTERNAL HARD DRIVE

Questions? Feel free to contact Lisa Jobson, iEARN Global Adobe Youth Voices Program Manager